Data Capture & Processing for
Transport Management System
Logistics companies and freight forwarders handle a high volume of bookings, transport orders, and shipment instructions every day. Much of this data still arrives via email and attached documents – and is manually registered into the Transport Management System.
Challenge
Manual handling of transport bookings and shipment orders remains a significant operational burden for logistics companies and freight forwarders.
Transport and booking data often arrives in multiple formats and through different channels, including:
Transport and booking data often arrives in multiple formats and through different channels, including:
Booking confirmation
Transport or shipment orders
Transport instructions
Transport documents
Commercial invoicesEmail containing structured or unstructured informationOperations teams must manually review documents, extract shipment details, and enter the data into the Transport Management System.
The process is repetitive, time-consuming, and prone to error. Even minor inaccuracies can lead to delays, rework, and increased administrative costs.
As volumes grow, manual order registration becomes a bottleneck – limiting scalability and operational efficiency.
The process is repetitive, time-consuming, and prone to error. Even minor inaccuracies can lead to delays, rework, and increased administrative costs.
As volumes grow, manual order registration becomes a bottleneck – limiting scalability and operational efficiency.
What our solution does
Edentri automates booking and order data capture directly into your Transport Management System.
The platform:
– Reads incoming emails and attached documents automatically
– Extracts all required transport and shipment data
– Captures both header and line-level details
– Identifies shipment type and workflow logic
– Validates data against predefined business rules
– Structures the data according to your TMS requirements
– Transfers the information directly into your system
The platform:
– Reads incoming emails and attached documents automatically
– Extracts all required transport and shipment data
– Captures both header and line-level details
– Identifies shipment type and workflow logic
– Validates data against predefined business rules
– Structures the data according to your TMS requirements
– Transfers the information directly into your system
There is no practical limit to the number of data points Edentri can extract, create, or enrich. The solution is configured to match your exact TMS structure and field requirements.
Our built-in barcode and QR code functionality allows for:
– Automatic document classification
– Reading shipment identifiers
– Using barcode data as structured data points
We currently process between 1,500–2,500 barcode-based documents daily through the platform.
Our built-in barcode and QR code functionality allows for:
– Automatic document classification
– Reading shipment identifiers
– Using barcode data as structured data points
We currently process between 1,500–2,500 barcode-based documents daily through the platform.
the result
Transforming manual booking registration from a time-consuming task into a fully automated process – executed in seconds.
Orders that previously required manual reading, interpretation, and typing can now flow directly into your TMS with minimal human intervention.
The Edentri Way
Why it matters?
With Edentri, you can:
– Automate order registration at scale
– Reduce manual workload significantly
– Improve shipment data accuracy
– Increase throughput per employee
– Scale operations without increasing headcount
– Standardize booking workflows across teams
– Automation at the order-entry stage improves performance across the entire transport chain.
Edentri integrates directly with leading Transport Management Systems through API, XML, or secure file transfer. Data can be delivered: In real time, in batch processes, as fully automated data streams.
We ensure seamless integration aligned with your operational workflow and system architecture.
– Automate order registration at scale
– Reduce manual workload significantly
– Improve shipment data accuracy
– Increase throughput per employee
– Scale operations without increasing headcount
– Standardize booking workflows across teams
– Automation at the order-entry stage improves performance across the entire transport chain.
Edentri integrates directly with leading Transport Management Systems through API, XML, or secure file transfer. Data can be delivered: In real time, in batch processes, as fully automated data streams.
We ensure seamless integration aligned with your operational workflow and system architecture.
“For some of our more complex customers, declarations include multiple invoice pages and extensive data input. A fully manual process would typically take between one and three hours to complete. With Edentri, we’ve reduced processing time to approximately 20 minutes from start to finish – representing close to a 90% reduction in handling time. The efficiency gains are significant and allow our team to manage higher volumes with greater accuracy and consistency.”
Customs Manager
Large UK Logistics Group
Impact
Our customers typically achieve:
By automating booking and order handling, logistics teams gain back valuable operational capacity while improving service reliability.